BBB10880

1F- Record Relating to Contractual Agreement 

• Records relating to any contractual agreement between a customer and the organization should be retained in a customer file. These records should include

• pre-contract documentation,
• pre-quotation survey reports,
• agreed assignment instruction,
• receipt for keys and
• any customer correspondence.

• All records concerning a contract should be maintained for at least 12 months After termination of the contract. Such records should include (but are not restricted to);

• All operational documentation [including log books, registers and reports];and
• Details of persons employed on the assignment

1G – External Origin/ Updated / Archived / Employee Record  

• Documented information of external origin determined by the organization to be necessary for the planning and operation of the organization should be identified, and managed accordingly.

• Amended and /or update records should be regularly backed up. The backup copies should be stored separately.

• Archived records should be clearly indexed.

• An employee’s basic records should be kept for at least seven year form the cessation of their employment.